At JPMorgan Chase, Corporate Responsibility (CR) is about how we conduct our business every day. JPMorgan Chase believes that using our strength and global reach, our expertise and relationships to support our clients and communities, invest in them and help them navigate a complex global economy, is our unique and fundamental corporate responsibility.
The CR department is responsible for the development and implementation of the firm’s CR agenda and initiatives by crafting goals, policies and initiatives that align with and support the firm’s business strategies and operational objectives and support the communities where we do business. The CR department comprises Global Philanthropy, Office of Nonprofit Engagement, Social & Sustainable Finance, Government Relations, and the JPMC Institute. Corporate Responsibility is supported by an Operations Team that leads risk and control efforts, regulatory reporting, change management, vendor management, technology development, and transactional operations.
The JPMorgan Corporate Responsibility Group is looking for an Associate to support operational processes associated with compliance reporting relative to state and local lobbying activity of government relations and procurement personnel; PAC processing and reporting; due diligence screening and sworn document reporting. This position will work closely with other key stakeholders supporting Control, Compliance, Legal, Finance and Audit. Daily responsibilities will include but will not be limited to:
• Tracking and gathering of information regarding state and local lobbying activity of government relations and procurement lobbyist personnel.
• Preparing and filing various state and local lobbying reports and related ethics filings.
• Developing detailed Policy and Procedures which outline the daily activities in order to establish an audit ready environment.
• Adhere strictly to internal firm-wide policies regarding signing permissions and electronic password sharing, including managing Corporate Responsibility filings in the Firm’s mandatory sworn document database.
• Maintain internal databases and systems to collect, track, and report gifts and entertainment expense reimbursements by public officials who attend firm-sponsored events.
• Present regulatory reporting topics in business control committee meetings before senior leadership.
• Assisting Corporate Responsibility staff responsible for the preparation and filing of federal lobbying registrations, reports, and ethics filings.
• Assisting Corporate Responsibility staff responsible for administration of Firm federal and state political action committees (PAC) and related reporting obligations.
• Preparing internal reports on government relations activity and testing of compliance with Firm policies and applicable rules.
• Aid in the preparation of the Risk Control Self Assessments for CR – identify risks, track proper controls and develop a test plan to ensure compliance with regulations, policies and procedures. Conduct process control validations and self- audits, testing key controls and reviewing control reports in order to ensure operational compliance and proactively identify any gaps.
• Collect, prepare and submit due diligence screening materials to Corporate Compliance Operations. Review output for false positive hits, alerts and direct feedback on submissions. Investigate for further review and propose recommendations for action to submitters. Maintain procedures and continually look for process improvement opportunities.
• Prevent, minimize, diagnose and remedy operating risk issues including data quality issues, technology gaps, processing errors and fraud.
• Partner with colleagues supporting vendor management to ensure the administration tools are accurate.
• 1-3 years experience with a company, law firm or professional agent preparing and filing state and local lobbying reports or handling public filings and related outside inquiries for a government agency or ethics office, preferred.
• Understanding of regulatory and corporate requirements for state and local lobbying disclosure.
• Familiarity with federal, state and local lobbyist registration and ethics agencies / authorities.
• Useful skills and prior experience include:
o Serving as a filing clerk for a law firm, filing agent, or government relations department.
o Designing systems and administering processes for tracking personal activity data from dispersed individual lobbyists / government relations personnel.
o Familiarity with Federal Election Commission third party filing software and filing corporate PAC reports.
• Positive self-starter with pro-active approach, excellent time management and prioritization skills.
• Ability to communicate ideas in a clear, concise manner, at all levels of the organization.
• Good planning, coordination and implementation skills and the ability to work across towers and functions to deliver and execute - excellent analytical and problem solving skills.
• Demonstrated success in working collaboratively with people across the organization.
• Expertise in handling and coordinating with various divisions to build a controls-based infrastructure.
• Experience implementing process change, coordinating change with partners and working to optimize processes.
• Strong Microsoft Office skills; specifically Excel, required.