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CIB - Executive Administrative Assistant - Investor Relations Operations - Brooklyn

Job Description

About J.P. Morgan Corporate & Investment Bank (CIB)
J.P. Morgan's Corporate & Investment Bank is a global leader across banking, markets and investor services. The world's most important corporations, governments and institutions entrust us with their business in more than 100 countries. With $18 trillion of assets under custody and $393 billion in deposits, the Corporate & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.

About Alternative Investment Services (AIS)
AIS is a division within the CIB that provides fund administration and middle office services to single manager hedge funds, private equity, and fund of hedge funds. AIS is one of JPMorgan's fastest growing businesses and one of the fastest growing administrators in the market. Today AIS has over $540 billion in assets under administration and custody, over 1,200 employees and offices in New York, Boston, Dublin, Hong Kong, London and Sydney.

Position Responsibilities

• Performs administrative duties for executive management. Responsibilities may include:
o screening calls
o managing calendars, clearing conflicts and proactively preparing materials for upcoming meetings
o making travel, meeting and event arrangements
o preparing reports and various data
o filing expense reports as needed
• Handle confidential and non-routine information
• Work as part of a team and/or take the lead in coordinating and planning organizational and joint collaborative meetings, communications, conferences and events
• Attend meetings at the request of the executive or senior management, take minutes and report back as necessary
• Receive telephone calls, screen visitors, respond to requests, refer to appropriate staff and/or recommend action. Cover front-desk for office when called upon
• Develop and build strong relationships with executive's direct reports and colleagues in order to interact effectively
• Become familiar with the cross functional teams with whom we interact. Understand the work that AIS Operations performs, its systems, processes and procedures
• Vacation tracking - act as administrator for AIS Ops; monitor vacation planning to ensure that BAU is adequately covered
• Performance Management - work with our HR business partner to monitor completion of objectives and reviews; support goal of 100% of timely completion by following up with staff in advance of each completion date and escalating timely those that are incomplete
• Training - support goal of 100% completion of profiles, action plans and quarterly training hours by running reports to monitor and following up with staff in advance of each completion date with timely escalation of those that are incomplete

  • Job Requirements
    • Bachelors degree required (business discipline preferred)
    • Minimum 3-4 years experience
    • Extensive working knowledge of Microsoft Office products including Word, Excel (vlookups, etc.), and Outlook

    Skills, Knowledge and Abilities:
    • Knowledge of office administration practices, procedures, protocols and terminology
    • Knowledge of and ability to use computer hardware, electronic data base management and related software
    • Knowledge of and ability to use standard office equipment, e.g. phones, copier, fax
    • Knowledge of parliamentary procedures and minute taking
    • Knowledge of and ability to perform filing practices and procedures
    • Knowledge of and ability to apply correct English usage, including spelling, grammar and punctuation
    • Knowledge of and ability to apply computer and technology skills in order to perform word processing, create spreadsheets, maintain database and use standard business software
    • Ability to handle complex responsibilities such as conducting research, preparing statistical reports, hiring, supervising, and training other clerical/administrative staff
    • Ability to analyze and solve routine problems
    • Ability to work with written and computerized data
    • Ability to learn, follow and apply established regulations and procedures
    • Ability to communicate information in writing so others will understand
    • Ability to effectively understand and communicate verbally with others
    • Ability to type accurately at a speed necessary to meet the requirements of the job
    • Ability to organize, set priorities and exercise sound judgment within areas of responsibility
    • Ability to organize and maintain office and specialized files
    • Ability to maintain sensitive and confidential information
    • Ability to understand and follow written and oral instructions
    • Ability to prepare clear, accurate and concise records and reports
    • Ability to perform highly detailed work on multiple, concurrent tasks with constant interruptions and work under changing deadlines
    • Ability to use tact, discretion and courtesy in dealing with clients, the public, and others encountered in the course of the work
    • Ability to establish and maintain working relationships with managers, employees and others encountered in the course of work

Req #: 160040556
Location: Brooklyn, NY US
Job Category: Admin/Secretarial
Employment Type: Full Time
Potential Referral Amount: US Dollar (USD)

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