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CIB - Custody & Fund Services - Executive Assistant

Job Description

As an Executive Assistant to the head of a large global business and support to the team based in London / Bournemouth you will perform diverse administrative and secretarial duties requiring confidentiality, a strong work ethic and common sense approach are critical.  Candidates should be keen to learn and take an active role within the admin team.


Core Responsibilities:

            Extensive and complex diary management

            Professional and a strong proven ability to interact with senior members of staff

            Set up of meetings and conference calls both internally and externally

            Finalizing complex travel arrangements: co-ordination of flights, tickets, VISAs, accommodation and ground transportation

            Management of expense processing through Concur, reimbursement and account reconciliations

            Organizing client entertainment and events

            Phone coverage and management of the MDs line

            Invoice Processing

            Become integral part of business, understand group priorities

            General administration duties (Room bookings, filing, faxing)

            Partnership with assistants across the group to provide coverage for absence.



Knowledge, skills and experience required:

  • Professional client handling and relationship building

  • Full competency in diary management, can apply good judgment and has an understanding of competing priorities and strength of character to stick to original plan

  • Strong communication style

  • Experience of effectively arranging travel, production of accurate itineraries, able to navigate systems well and apply good judgment on how to optimise travellers time

  • Awareness of expense arena, expense systems and cost control initiatives e.g. can champion expense policy, process expenses in a timely manner and reconcile accounts accurately

  • Calm and composed manner, ability to work in pressured environment and partner effectively with peers.

  • Exhibits a positive, common sense, constructive attitude with character to drive front office schedules and help manage time effectively

  • Is flexible, willing and open to change

  • Can follow up effectively without prompting and keep one step ahead of arrangement and requirements

  • Has a high level of attention to detail and delivers high quality results

  • Can proactively, anticipate next steps and follow through to completion

  • Has an understanding of the culture of our area

  • Is a team player who can build networks and work in partnership

  • Solution orientated.



    About J.P. Morgan’s Corporate & Investment Bank:


    J.P. Morgan’s Corporate & Investment Bank is a global leader across banking, markets and investor services. The world’s most important corporations, governments and institutions entrust us with their business in more than 100 countries. With $18 trillion of assets under custody and $393 billion in deposits, the Corporate & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.  Further information about J.P. Morgan is available at


    JPMorgan Chase & Co. offers an exceptional benefits program and a highly competitive compensation package. JPMorgan Chase & Co. is an Equal Opportunity Employer.

Req #: 180044230
Location: London, ENG GB
Job Category: Admin/Secretarial
Employment Type: Full Time
Potential Referral Amount: 1500 Pound Sterling (GBP)

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