As an Executive Assistant to the head of a large global business and support to the team based in London / Bournemouth you will perform diverse administrative and secretarial duties requiring confidentiality, a strong work ethic and common sense approach are critical. Candidates should be keen to learn and take an active role within the admin team.
• Extensive and complex diary management
• Professional and a strong proven ability to interact with senior members of staff
• Set up of meetings and conference calls both internally and externally
• Finalizing complex travel arrangements: co-ordination of flights, tickets, VISAs, accommodation and ground transportation
• Management of expense processing through Concur, reimbursement and account reconciliations
• Organizing client entertainment and events
• Phone coverage and management of the MDs line
• Invoice Processing
• Become integral part of business, understand group priorities
• General administration duties (Room bookings, filing, faxing)
• Partnership with assistants across the group to provide coverage for absence.
Knowledge, skills and experience required:
Professional client handling and relationship building
Full competency in diary management, can apply good judgment and has an understanding of competing priorities and strength of character to stick to original plan
Strong communication style
Experience of effectively arranging travel, production of accurate itineraries, able to navigate systems well and apply good judgment on how to optimise travellers time
Awareness of expense arena, expense systems and cost control initiatives e.g. can champion expense policy, process expenses in a timely manner and reconcile accounts accurately
Calm and composed manner, ability to work in pressured environment and partner effectively with peers.
Exhibits a positive, common sense, constructive attitude with character to drive front office schedules and help manage time effectively
Is flexible, willing and open to change
Can follow up effectively without prompting and keep one step ahead of arrangement and requirements
Has a high level of attention to detail and delivers high quality results
Can proactively, anticipate next steps and follow through to completion
Has an understanding of the culture of our area
Is a team player who can build networks and work in partnership
About J.P. Morgan’s Corporate & Investment Bank:
J.P. Morgan’s Corporate & Investment Bank is a global leader across banking, markets and investor services. The world’s most important corporations, governments and institutions entrust us with their business in more than 100 countries. With $18 trillion of assets under custody and $393 billion in deposits, the Corporate & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world. Further information about J.P. Morgan is available at www.jpmorgan.com.
JPMorgan Chase & Co. offers an exceptional benefits program and a highly competitive compensation package. JPMorgan Chase & Co. is an Equal Opportunity Employer.
Please note that J.P. Morgan will not accept unsolicited approaches or speculative CVs, nor will J.P. Morgan be responsible for any related fees, from Third Party Firms who are not preferred suppliers.
The firm invites all interested and qualified candidates to apply for employment opportunities.
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