JPMorgan Chase & Co (NYSE: JPM) is a leading global financial services firm with assets of $2.6 trillion and operations worldwide. The firm is a leader in investment banking, financial services for consumers and small business, commercial banking, financial transaction processing, and asset management. A component of the Dow Jones Industrial Average, JPMorgan Chase & Co. serves millions of consumers in the United States and many of the world's most prominent corporate, institutional and government clients under its J.P. Morgan and Chase brands. Information about JPMorgan Chase & Co. is available at http://www.jpmorganchase.com
The Senior Administrative Assistant will perform diverse administrative functions requiring confidentiality, initiative and sound judgment for a Market Manager and team. The successful candidate will possess a strong attention to detail, quality focus, high energy and flexibility within a high-paced deadline driven organization. This individual will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output.
As a Senior Administrative Assistant, your duties and tasks mostly reflect variety and complexity, requiring judgment and experience to successfully accomplish tasks with limited direct supervision. You will apply well-honed skills and adapt procedures, processes and techniques to the completion of assignments.
Provide support to a Market Manager and team
Process facilities request
Business Resiliency Coordinator for location
Monitor staff and office to ensure compliance with the sensitive data policy
Help manage the calendars of team members and work effectively with other assistants and meeting participants to efficiently and effectively schedule meetings. Adept at working around conflicts in a proactive and skilled manner and keeping manager aware of updates.
Coordinate staff on boarding and off boarding, which includes requesting equipment setup and system access. Arrange new technology purchases, setup, and other requests for the team.
Provide general support including photocopying, booking meeting rooms, ordering supplies, etc.
Assist in preparing reports, spreadsheets and presentations, applying skills in Word, Excel, and PowerPoint
Provide general office management such as; space arrangements/real estate for the group; ordering supplies/equipment
Management and maintenance of confidential information
Work cooperatively with other administrative assistants in group, in positive partnership. Provide back-up for other team members when needed.
Perform routine tasks such as those related to weekly staff meeting communications/dial-ins/room set up; weekly report collection/distribution; ad hoc group directory and org chart updating upon changes in group
Handle regular activities without prompting, and advise in advance with issues or delays
Provide regular status updates if work is outstanding
Maintain files for Series 24 Supervisor
Strong time management, sound judgment, good prioritizing, team player - Advanced ability to organize and manage own time
Excellent PC skills (proficient knowledge of MS Word, Excel, and PowerPoint)
Highly proficient in general office procedures (e.g., filing, correspondence, arranging meetings)
Superior oral and written communication skills - able to generate high quality emails and messages to individuals at all levels of the organization; proactive and polished manner
Effective interpersonal skills
Tact and good judgment in confidential situations and the ability to interact with senior management
Excellent telephone manner
Enthusiastic, self-motivated, good common sense, effective under pressure, and flexible - Self starter with the ability to work in a high pressure environment
Excellent organizational skills and the ability to effectively handle multiple priorities with a professional attitude
Excellent problem solving and ability to think critically and outstanding oral
Demonstrates sound judgment and discretion in handling confidentiality and sensitive topics
Professional, refined profile with expertise in administrative or related functions; experience working for executives and proven ability to meet their expectations with accurate and efficient delivery
Strong ownership, positive attitude and self-motivated - coupled with strong accountability for tasks
Exceptional experience with: calendar management, time and expense management support, meeting coordination, meeting support planning
Knowledge of and adherence to all company policies and procedures
Prefer minimum three years’ experience working in an administrative capacity
Expected work schedule 8am-5pm, M-F with flexibility for overtime depending on the work load
Knowledge of the following systems: EURC, Concur, Patrol, ePurchase, and Travel Express is a plus
The firm invites all interested and qualified candidates to apply for employment opportunities.