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Administrative Assistant - GSO Hyderabad

Job Description

Roles and Responsibilities

 

Performs administrative duties for executive management. Responsibilities may include screening calls, making travel arrangement and meeting arrangements, preparing reports and managing vendor / customer relations. Requires strong computer and internet research skills. Also calls for flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Demonstrate ability to handle , manage and deal with sensitive / confidential information. Should demonstrate high levels of efficiency. Should be able to demonstrate high levels of understanding while prioritizing activities.

 

Efficiently manage:

 

Calendars, meetings, visitors, travel (BEP Visa process for GTI / Forex requests)  & hotel bookings etc
Senior leaders visits, Accesses & logistics - END TO END logistics support
Accurate & timely Expense claims processing for the executive management team
Setting up TP interviews & meetings - END TO END logistics support
Track Task Orders  & Agreements  for timely renewals and safe keeping
Oversee all aspects of general office coordination
Desk allocations & quarterly charge out
Headcount tracking and Requistion Tracking
Vendor on-boarding, Management & Invoice processing for the towers they are aligned to
Linkages with the GTI Stores team for allocation or decommisioning of assets
Raising Requeets through the appropriate tools to  help JPMC colleagues to perform their day to day activities
Stationary, IT Hardware & other E-Purchase requests
Creation & updating DLs as and when needed
Arrange Sodexo cards, gift vouchers etc as needed for team meetings and other major gatherings
Co-ordinating with various depts. HR / Finance / L&C / PES / Procurement / GS&I / Facilities / Dining / Transport etc
Organising events for the team & member of Representing GTI in Team Engage such as GTI all hands, Town halls, Team meetings , Skip levels etc
Training other Admin Assistants

 

Bachelor's degree

 3 -6 yrs experience as Administrative Assistant position in a Multi National Company

Competencies:

 

Knowledge of administrative procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, email and other office procedures and terminology
Demonstrate ability to be methodical and systematic
Excellent written and verbal Communication skills
Excellent networking  & Liasoning skills
Excellent organizing skills
Demonstrated ability to handle , manage and deal with sensitive / confidential information
Excellent time management skills
Customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

Demonstrates being proactive


Key Interfaces:

 

Human Resources:  Meeting s, Mid year & Year end PMC cycle related activities
Recruitment: To help set up Interviews and the logistics support needed
Finance: Invoicing  & vendor payments , outstandings , travel & other expenses claims through OFS
Vendors: Timely submission of  agreements, Task Orders etc
Business leaders  on demand (skills & volume) & timelines
L & D: logistics support
Communication: logistics support

Req #: 170001017
Location: Hyderabad, AP IN
Job Category: Admin/Secretarial
Employment Type: Full Time
Potential Referral Amount: 10000 Indian Rupee (INR)

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