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Corporate Sector - Executive Secretary - Hong Kong

Job Description

JPMorgan Chase & Co. (NYSE: JPM) is a leading global financial services firm with assets of $2 trillion and operations in more than 60 countries.  The firm is a leader in Investment & Corporate Banking; Financial Services for consumers, small business and commercial banking; financial transaction processing; asset management and private equity.

 

Role:   Administrative Assistant supporting Asia Pacific Senior Legal executives

 

The responsibilities of this role include but are not limited to:


• Expense administration
• Diary management
• Co-ordinate both domestic and international travel
• Provide Powerpoint presentation support
• Room booking, arranging teleconference facilities as required
• Typing of letters, memos, emails etc with minimal supervision
• Telephone liaison, internally and externally – telephone screening
• General office administration including filing, photocopying
• Other adhoc duties that arise on a day to day basis
• Responsible for administrative duties, such as co-ordination of administrative/departmental procedures, and distribution/collection of information
• Co-ordinator for sensitive personnel related documents
• Scheduling appointments and performing other duties related to maintaining senior Legal Executives’ schedules as well as for VIP visitors from other locations
 
Remarks
This role will suit a career Personal Assistant able to professionally manage a multitude of responsibilities in a fast-paced environment.  The right candidate will have the ability to anticipate needs, be flexible in approach and hours and have good communication skills to feedback work in progress updates.

Business/Secretarial College diploma or equivalent desirable

Behavioural Competencies

  • Ability to successfully prioritise and deliver competing requirements in a professional manner
  • Clear thinking and concise communication is important when interacting with different groups and balancing priorities.
  • Ability to effectively prioritise workload and meet internal client demands 
  • Proven ability to build relationships with clients, and with colleagues
  • Attention to detail
  • Excellent organisational skills
  • Excellent verbal/written communication skills
  • Committed in approach and flexible attitude towards working hours
  • Ability to demonstrate utmost discretion and professionalism at all times

Computer Software Packages/Skills

  • MS Word - Advanced
  • MS PowerPoint - Intermediate
  • MS Excel - Intermediate
  • Typing speed - min 60 wpm

Preferred Skills / Experience

Experience working as a PA in a law firm and / or the financial services sector preferable

Req #: 160006949
Location: Hong Kong, HK
Job Category: Legal
Employment Type: Full Time
Potential Referral Amount: 10000 Hong Kong Dollar (HKD)

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