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Corp Sec Analyst

Job Description

Office of the Secretary Support team (based in Mumbai, India)


A qualified lawyer / company secretary based in India, will report to the team lead in Mumbai’s hub for Office of the Secretary’s Department and provide corporate services support to Office of the Secretary’s Department in management of J.P. Morgan’s businesses and subsidiaries.


Key responsibilities:


1.       Documentation Management, Monitoring and Tracking:

·         Assisting in matters requiring attention given by Federal Reserve Bank.

·         Assisting in processing the issuance of Powers of Attorneys, authorized signature delegations/lists, dual hatting letters and secretaries certificates (the “delegation documents”) in accordance with existing policies and guidelines. 

·         Forwarding these documents for review and execution to the appropriate Office of the Secretary (OTS) team members.

·         Monitoring and tracking the issue of the delegation documents including prompting and arranging termination or re-issuance in a timely manner.

·         Monitoring, coordinating, drafting and tracking board meetings and provide assistance in the drafting of agenda, or notices, shareholders resolutions.


2.      Data Authentication

·         Provide authentication support in respect of the data and information pertaining JPMC legal entities.

·         Conducting analysis of the data elements in the existing data authentication process for appropriate good governance; identifying the gaps and working with the relevant teams to ensure closure of these gaps.

·         Processing, checking and verifying all mandatory information required for legal entities to be entered into databases. 

·         Collating the requested corporate documents such as certificates of incorporation, memorandum of association/bye-laws, ASL’s for review and sign off from OTS team for release.


3.      Data Retention and Management (Uploading into Livelinks/GEMs etc)

·         Uploading the delegation documents, information, data and forms into the OTS database.

·         Management of repository for legal documents such as delegation documents and corporate documents.

·         Maintenance and updation of the relevant databases.


4.      Reports

·         Provisions of reports, analysis and tracking of the above items to the management.

·         Generating reports on legal entities from OTS for regulatory reporting purposes.


5.      Policies

·         Drafting of OTS related policies, procedures, guidelines, manuals, global governance handbook and other documents.

·         Tracking, monitoring, updating and maintenance.



  • Minimum 1 year or more relevant experience.
  • Sound knowledge of corporate / company laws in the various jurisdictions.
  • Practical knowledge of corporate governance and regulatory framework.
  • Must be a self-starter and with ability to work independently.
  • Ability to work in a fast-paced environment and within tight deadlines.
  • Strong interpersonal, presentation and communication skills.
  • Good teamwork, strong initiative and great independence.
  • Degree holder with professional qualification such as a Legal qualification or Associate Company Secretary of Institute of Company Secretaries of India.

Excellent oral & written communication skills as well as drafting skills.

Req #: 160010012
Location: Mumbai, MH IN
Job Category: Legal
Employment Type: Full Time
Potential Referral Amount: 0 Indian Rupee (INR)

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