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AVP - OTS, Corporate Functions, Mumbai

Job Description

Office of the Secretary Support Team (based in Mumbai, India)

 

A qualified lawyer / company secretary based in India to provide corporate services support to Office of the Secretary’s Department globally in management of J.P. Morgan’s businesses and subsidiaries.

 

Key responsibilities:

 

1.        Documentation Management, Monitoring and Tracking:

·         Assisting in matters requiring attention given by Federal Reserve Bank.

·         Assisting in processing the issuance of Powers of Attorneys, authorized signature delegations/lists, dual hatting letters and secretaries certificates (the “delegation documents”) in accordance with existing policies and guidelines. 

·         Forwarding these documents for review and execution to the appropriate Office of the Secretary (OTS) team members.

·         Monitoring and tracking the issue of the delegation documents including prompting and arranging termination or re-issuance in a timely manner.

·         Monitoring, coordinating, drafting and tracking board meetings and provide assistance in the drafting of agenda, or notices, shareholders resolutions.

 

2.       Data Authentication

·         Provide authentication support in respect of the data and information pertaining JPMC legal entities.

·         Conducting analysis of the data elements in the existing data authentication process for appropriate good governance; identifying the gaps and working with the relevant teams to ensure closure of these gaps.

·         Processing, checking and verifying all mandatory information required for legal entities to be entered into databases. 

·         Collating the requested corporate documents such as certificates of incorporation, memorandum of association/bye-laws, ASL’s for review and sign off from OTS team for release.

 

3.       Data Retention and Management (Uploading into Livelinks/GEMS etc.)

·         Uploading the delegation documents, information, data and forms into the OTS database.

·         Management of repository for legal documents such as delegation documents and corporate documents.

·         Maintenance and updation of the relevant databases.

 

4.       Reports

·         Provisions of reports, analysis and tracking of the above items to the management.

·         Generating reports on legal entities from OTS for regulatory reporting purposes.

 

5.       Policies

·         Drafting of OTS related policies, procedures, guidelines, manuals, global governance handbook and other documents.

·         Tracking, monitoring, updating and maintenance.

 

6.       Skill-sets

·         Managing the team, developing the talent pool, responsible for quality output of the team.

·         Ability to work in a fast-paced environment and within tight deadlines.

·         Strong interpersonal, presentation and communication skills.

·         Must possess strong initiative-taking ability, exercising independence and creating efficiencies.

Qualifications:

  • Minimum 6 years or more relevant experience.
  • Sound knowledge of corporate / company laws in the various jurisdictions.
  • Practical knowledge of corporate governance and regulatory framework.
  • Degree holder with professional qualification such as a Legal qualification or Associate Company Secretary of Institute of Company Secretaries of India.
  • Excellent oral & written communication skills, as well as drafting skills.
Req #: 160019756
Location: Mumbai, MH IN
Job Category: Legal
Employment Type: Full Time
Potential Referral Amount: 50000 Indian Rupee (INR)

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